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Office Manager Job – North Kingstown, RI 138531

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Are you interested in joining a dynamic company that delivers successful in home treatment to clients with substance use disorder? If you are a caring, compassionate and capable Office Manager who can support a field-based team and meets or exceeds the following, we want to hear from you!

Aware Recovery Care (ARC) offers a holistic approach to treatment and changes the way clients receive care throughout the northeast. ARC is a year-long, home based, addiction treatment program that works collaboratively with a multidisciplinary team to assist clients in their first year of recovery.

POSITION SUMMARY: 
The Office Manager is responsible for maintaining the day-to-day administrative tasks of Aware Recovery Care required to keep the agency running smoothly.

POSITION HIGHLIGHTS:
  • This is a part time role with an hourly rate of $19-$22 per hour contingent on experience and education. 
    • Position is 15 to 20 hours per week and 100% in-person.

Benefits Highlights
Coverage: Health, vision and dental through Anthem Blue Cross Blue Shield, FSA, HSA that comes with an employer match, along with STD, LTD, life insurance, EAP, and more.
Balance: Competitive front-loaded Paid Time Off (PTO) plan, 8 paid Holidays, 1 paid floating Holiday of your choice, and 1 day off for your birthday.
Development: Certification/continuing education eligibility, leadership development and 1 paid day off a year to go towards personal professional development.
Retirement: 401(k) retirement plan with 50% employer match up to 4%
Culture: Great Place to Work certified #GPTW, dedication to diversity, equity and inclusion, and a growing working environment.

*In order to be eligible for our full benefits package you must be employed full time at a minimum of 32 hours a week*

We’re proud to be a Great Place to Work-Certified™ company!

**Aware Recovery Care is an equal opportunity employer**


Responsibilities

General office upkeep including but not limited to: 
  • Maintain inventory and ordering supplies 
  • Manage contacts for basic office maintenance and calling for support when necessary 
  • Keeping shared areas organized and tidy 
  • Safety Officer responsibilities, as assigned
  • Scheduling meetings between staff and leadership
Postage/ Mail Distribution: 
  • Ensure correspondence is sent to the necessary recipient in a timely manner 
  • Mailing, faxing, scanning, printing, making copies, etc.  
  • Incoming and outgoing faxes/mail may require upload into a client’s file in the Electronic Health Record (EHR)  
  • Command of stamps.com account and understanding of regular vs certified mail 
  • Shipment of packages as assigned/asked by agency leadership 
  • Support Agency Leadership with designated tasks 
Events and Hospitality 
  • Receive office guests 
  • The Office Manager is responsible for ordering food for various events, such as office lunches, holiday celebrations, and regional meetings. 
  • Perform miscellaneous job-related duties as assigned 


Skills & Qualifications

POSITION QUALIFICATIONS: 
Competency Statement(s) 
  • Reliability – The trait of being dependable and trustworthy. 
  • Customer Oriented – The ability to take care of the customers’ needs while following company procedures. 
  • Accountability – The ability to accept responsibility and account for his/her actions. 
  • Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards. 
  • Friendly – The ability to demonstrate a cheerful demeanor towards others. 
  • Responsibility – Ability to be held accountable or answerable for one’s conduct. 
  • Autonomy – Ability to work independently with minimal supervision. 
  • Initiative – Ability to make decisions or take actions to solve a problem or reach a goal. 
  • Judgment – Ability to form a sound decision using the available information. 
  • Leadership – Ability to influence others to perform their jobs effectively and to be responsible for making decisions. 
  • Management Skills – Ability to direct oneself and effectively supervise others. 
  • Motivation – Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. 
  • Adaptability – Ability to adapt to change in the workplace. 
  • Analytical Skills – Ability to use thinking and reasoning to solve a problem. 
  • Strategic Planning – Ability to develop a vision for the future and create a culture in which long–range goals can be achieved. 
  • Self-Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative. 
Key Competencies: Appreciation and respect for principles of diversity, equity, and inclusion. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, etc.) 
 
SKILLS & ABILITY: 
Education: High School Diploma or GED equivalent 
Experience: Minimum of 1 year business office or administrative experience 
Computer Skills: Strong Technological capabilities; Computer fundamentals, G-Suite & Microsoft Office Programs 
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